Quote Calculator

Below is a calculator to help you confidently build a quote for your client. It takes into account the type of work, your time estimate, and then adjusts the total time based on a few key factors.

Quoting is one of the most important aspects of successful freelancing. 

Top Mistakes to Avoid

1. The Underquote Trap

• What happens: Quoting too low, then spending much more time than expected.

• Impact: Your hourly rate drops, frustration builds, and support cases are more likely.

• How to avoid:

  • Quote based on realistic effort.

  • Add buffer time for revisions or complexity.

  • Don’t lower your quote just to win the project.

2. The Undefined Scope Trap

• What happens: Quote details are vague (e.g., “per our discussion”). Later, client asks for extra work.

• Impact: Disagreements over scope, unclear expectations, possible support case.

• How to avoid:

  • Always write a clear scope in your quote:

    • Summary / Goals

    • In Scope

    • Out of Scope

  • Update the quote if scope changes.

  • Revisit the scope with the client throughout the project.

These are the two biggest pitfalls that cause support cases. Clear quoting and scoping prevent almost all issues.